For OTs and clinicians
Record equipment requirements once, request quotations and follow the next step without losing the patient reference.
WORKING WITH NHS TEAMS
NHS Partner
Your team. Your process.
Every order in view.
From an OT’s equipment recommendation to procurement, approval and delivery. Work with Mobility UK through a team workspace built around the way your organisation purchases.
Purchasing arrangements and account activation are agreed with your organisation before orders are accepted.
Support for the whole team.
For team leads
Review referrals, see what needs a decision and keep the team’s equipment requests in one place.
For procurement and finance
Use agreed purchasing routes, review quotations and record approvals and purchase order references.
For ongoing support
Get product information, arrange demonstrations, discuss spare parts and see relevant equipment and stock updates.
PURCHASE THE WAY YOUR ORGANISATION WORKS01 02
Direct or through your approved supplier.
Direct account
Request an NHS purchasing account with Mobility UK. We confirm your organisation’s supplier requirements, quotation process, purchase orders and delivery arrangements.
Once activated, your team can manage its referrals, quotations, approvals and supply tracking in the NHS workspace.
Open an NHS accountApproved intermediary
If your trust purchases through an approved intermediary, tell us who you use. We will confirm the supply arrangement and responsibilities before proceeding.
Your purchasing route is recorded against the workspace. External supplier systems and contract arrangements remain separate.
Discuss an indirect accountSupplier approval is specific to the organisation and purchasing arrangement. We confirm the applicable route during account setup.
A workspace your team can follow.
Try the example below. It uses fictional references and demonstration data, not live NHS records.
Example rehabilitation teamDemonstration dashboard
EXAMPLE DATA04Referrals
02Quotations
01Needs approval
03Orders tracked
| Reference | Patient reference | Equipment request | Current stage |
|---|---|---|---|
| EXAMPLE-101 | DEMO-042 | Mobility equipment | OT records a referral |
| EXAMPLE-102 | DEMO-076 | Seating equipment | Awaiting supplier quotation |
Every request keeps its quotation, approvals, purchase order reference and progress history together.
Example notification: a new OT referral is ready for team review.
CONFIGURE THE APPROVALS, KEEP THE RECORD
Your team’s purchasing flow.
- 01OT records a referral
- 02Team reviews equipment
- 03Supplier prepares quotation
- 04OT submits order request
- 05Management approval
- 06Finance and purchase order
- 07Supplier confirms and tracks delivery
Rules you agree.
Automatic management authorisation can depend on the product, total quoted price, staff member or a combination. All configured conditions must match. Requests outside those rules go to a manager.
Finance approval and purchase order requirements are configured separately. Authorisation does not take payment or confirm supplier acceptance.
A process for each team.
Assign clinicians, team reviewers, approvers, finance and workspace administrators. Each team has its own members, purchasing route and settings.
We can discuss the setup your trust needs. Connections to external procurement, finance or clinical systems require separate agreement.
PATIENT REFERENCES, RELEVANT REQUIREMENTS
Keep the equipment profile together.
Use your team’s internal reference to connect equipment requirements, quotations and orders. Record relevant height, weight and practical requirements without adding patient names, NHS numbers or full clinical records.
Reference-based records still need appropriate protection. Access is limited to authorised members of the workspace and Mobility UK staff supporting supply.
FICTIONAL EXAMPLE
Patient reference: DEMO-042
- Equipment requirements
- Indoor mobility, portable equipment
- Measurements
- Recorded where relevant
- Quotation
- Ready for team review
- Next action
- Clinician reviews the quotation
KEEP THE RIGHT PEOPLE UPDATED
Useful updates, relevant to your team.
New equipment
See product and model announcements in the categories your team follows.
Stock and supply
View supplier-posted availability and stock updates alongside your requests.
Patient criteria
Optionally filter equipment updates against recorded height and weight limits where published. Missing specifications still need checking.
Progress notifications
See the activity history for each request. Team members can opt in to email alerts from their verified account. Emails contain a reference and sign-in link, not patient information.
LET'S SET UP YOUR TEAM
Open an NHS account today.
Tell us who you work with and how your team purchases. We will discuss the direct or intermediary route, required approvals and the workspace setup.
This is an account enquiry. Access and purchasing arrangements are activated after verification. Please do not include patient information.
Already set up? Open your NHS workspace